PTO accrual calculator
A free PTO accrual calculator. Enter the paid time off someone gets in a year and how often they are paid. See what they earn each pay period, per hour worked, and their balance today.
Your PTO policy
Arithmetic only. Carry-over, caps, and payout of unused PTO depend on your own policy and local law, and are not applied here.
Result
Balance today
46.15 hours
5.77 days
- Earned per pay period
- 4.62 hours
- Earned per hour worked
- 0.0577 hours
- Earned so far
- 46.15 hours
Nothing you type here is saved or sent anywhere.
What the PTO accrual calculator works out
PTO accrual is paid time off earned gradually through the year instead of all at once. This calculator turns a yearly allowance into what is earned each pay period and per hour worked, and the balance so far.
How it is calculated
Turn the yearly allowance into hours
Multiply PTO days by the hours in a workday. 15 days at 8 hours a day is 120 hours a year.
Divide by the pay periods in a year
120 hours over 26 pay periods is 4.62 hours of PTO earned every two weeks.
Multiply by the pay periods worked
After 10 pay periods that is 46.15 hours earned. Take away what has been used and you have the balance.
Keep every balance in one place
Wrkbase gives each leave type a yearly allowance, takes approved requests off the balance, and shows who is away on a shared calendar. Leave tracking is on the Free plan, for up to 5 people.
Good to know before you rely on it
How do you calculate PTO accrual per pay period?
Divide the PTO hours given per year by the number of pay periods in the year. For 120 hours a year paid every two weeks: 120 / 26 = 4.62 hours per pay period.
How do you calculate PTO accrual per hour worked?
Divide the PTO hours given per year by the hours worked per year. For 120 hours of PTO and a 40-hour week (2,080 hours a year): 120 / 2,080 = 0.0577 hours of PTO for each hour worked. This method suits hourly and part-time staff, because PTO follows the hours they really work.
How many pay periods are in a year?
Weekly pay has 52, pay every two weeks has 26, pay twice a month has 24, and monthly pay has 12.
Is accrued PTO the same as a yearly allowance?
No. With accrual, time off is earned bit by bit through the year. With a yearly allowance (sometimes called front-loading), the whole amount is available from the start of the year. The total is the same; what differs is when it can be taken.
Does Wrkbase accrue PTO automatically?
No. Wrkbase gives each leave type a yearly allowance per person and keeps the balance as requests are approved. It does not add PTO each pay period. Use this calculator if your policy accrues.
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