Task management softwareAssign the work.The hours track themselves.
Wrkbase is task management software for small business. Put the work on one board, and the timer, the hours and the status updates take care of themselves.
- On every plan, including Free
- No card needed
- Working the same day
Tasks
Board
To do
2Prep September payroll review
Update onboarding docs
In progress
1Q4 hiring plan
In review
1Client onboarding deck
Completed
1Renew software licenses
A task waits in To do.
A chain of steps,replaced by one move.
The old way
- Open the task app
- Assign it
- Start a timer
- Log the hours
- Update the status
- Tell the team
Two apps and six steps for one piece of work, and the hours only exist if someone remembers the timer.
With Wrkbase
Move the card to In progress
Timer started. The team sees it in the Activity feed.
The status change is the only step. Everything else follows from it.
Start to finish,in plain steps.
- 1
Create and assign
Add a task with an owner, a priority and a due date. You sign in for the day first.
- 2
Move it to In progress
The timer starts by itself, and the move is posted to the Activity feed.
- 3
Finish it
The time is saved on the task, and a task done by its due date counts toward the performance score.
Careful by design,not by policy.
Checklists on every card
Break a task into steps and check them off inline, no separate subtask type to learn, and the parent card shows the count at a glance.
Four priority levels, real due dates
Low through Urgent, plus a due date that's re-anchored to your organization's own timezone, not the raw UTC instant a date picker happens to send.
@mention teammates in comments
Attach files, mention people by name, and only the people who need to know get notified, once, never twice for the same comment.
Every change is on the record
Status changes, comments, and reassignments all land in the same activity timeline, so "what happened here" never depends on asking around.
Filters that match how you think
Overdue, due today, due in 7 days, or no due date at all, combined with status, priority, and assignee, so a board with hundreds of tasks still reads at a glance.
One running timer, enforced
Only one timer per person, ever. If yours is already running elsewhere, dragging a card to In progress warns you instead of quietly starting a second clock.
Ask the AI agent to do it
"Create a task for the new hire onboarding, assign it to Sam." It drafts the action and waits for your confirmation before anything actually changes.
A gentle nudge before it goes stale
Tasks that have gone quiet get flagged to their assignee once a day, even ones with no due date at all, so nothing just sits forgotten in a column.
Board or list, whichever you need
Switch between a Kanban board and a flat sortable list any time, same tasks, same filters, underneath.
Hours tied to real presence, not phantom entries
Creating a task requires having signed in for the day, so the time a report shows traces back to someone who was actually there.
Everything in Tasks.The full list.
If it is not here, the product does not do it yet.
Board and list4
- To do, In progress, In review, On hold, Completed, Cancelled
- Drag and drop between columns, or a list view
- Filter by status, priority, assignee, or due date; search
- Low, Medium, High, and Urgent priority
Each task4
- Description with pasted images, and file attachments
- Checklist items instead of subtasks
- Department, labels, estimate, and actual time
- Due at the end of the day in your company’s timezone
Templates and repeats5
- Save any task as a template, checklist and labels included
- A default assignee and a due date so many days out
- Templates shared across the company
- Repeat a template daily, weekly, or monthly
- Add checklist steps while creating a task
Working together4
- Comments with @mentions, threaded replies, and reactions
- Assignees and mentioned people notified
- Full activity timeline on every task
- Live updates for everyone on the board
Automatic5
- Timer starts and stops with the task status
- Your own rules: when a task changes, notify, reassign, or create another (Team and Enterprise)
- Due-soon and overdue reminders
- Daily digest of tasks idle for 3+ days
- Status changes posted to the team Activity feed
AI2
- Describe a task in plain words and the form fills itself in
- The AI agent creates, edits, or deletes tasks after you confirm
One record,shared with the rest of Wrkbase.
One database behind every module, so these happen without an export, a sync, or a second tool.
Every role seeswhat it should.
Boss
Creates, assigns, edits, and deletes any task.
HR
Creates and assigns tasks and edits any task.
Manager
Creates and assigns tasks and edits any task.
Employee
Sees every company task, creates and edits their own; can’t assign to others.
Which plan
Every plan, including Free.
What it does not do.
Better to know now than after you have moved your team in.
No dependencies, Gantt charts, or project portfolios.
Labels can’t be renamed or deleted once created.
No guest or client access to the board.
You sign in for the day before creating tasks.
Questions a small business actually asks
Does Wrkbase have task dependencies or Gantt charts?
No. Wrkbase is task management, not project management, and that distinction is worth being direct about: no dependencies between tasks, no Gantt or timeline views, no portfolio view across multiple projects. If that structure is the actual requirement, a dedicated project-management tool like ClickUp is the stronger fit for that specific job.
Can a task repeat?
Yes. Save a task as a template, with its checklist, priority, labels, and assignee, then set the template to repeat daily, weekly, or monthly. Wrkbase creates the task each time it is due. Templates are shared across the company, so anyone can start from one.
Is there a limit on how many tasks I can create?
No task-count limit on any plan. The Free tier is capped by team size, up to 5 members, not by how many tasks or boards you create.
Can the AI agent create or edit tasks on its own?
It can draft the change, assign a task, edit a due date, but it always stops and waits for your confirmation before anything actually changes. It never acts silently in the background.
Stop reconciling a task board against a separate timesheet.
- Free plan forever
- 14-day money-back guarantee
- Cancel anytime